tick-tock-done Open the app

For restaurants, cafes and bars

Open on time. Close clean. Know who is on.

The opening checklist, the fridge temperatures, the fish order and Saturday's rota usually live on a clipboard, a whiteboard and a group chat. Put them on the phone in every pocket instead: the crew ticks the jobs, logs the readings and clocks in at the door, and you see it from wherever you are.

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  • Opening and closing checklists
  • Rota and clock-in
  • Works in the cellar
A cafe's shift plan for the week on a laptop: who opens, who is in the kitchen and at the grill, and an open bar shift on Saturday An opening checklist on a phone, with due dates and notes under each job

The opening checklist, in the order the shift runs

Write it once: lights, coffee machine, fridge check, float in the till, chalkboard out. Whoever opens ticks it on their phone, and the done jobs fold away. Tomorrow's opener starts from the same list.

  • Drag the jobs into the order the morning really goes
  • A note under a job for the thing people get wrong
  • One list for opening, one for closing, one for the deep clean
  • Light and dark, for the pass at noon and the bar at midnight
An opening checklist on a phone with due dates and notes The same checklist in the dark theme

A kitchen log that writes the time for you

Fridge and freezer readings, a delivery that came short, the allergy note for table six. Every line gets its time by itself, so when someone asks what happened on Tuesday, it's there.

  • Temperatures, deliveries and allergy notes, each with its time
  • Notes for the things people keep asking: bin days, keys, the guest Wi-Fi
  • Search finds a word across every list
A kitchen log on a phone: fridge temperatures, a delivery and an allergy note, each with its time House notes on a phone: where the alarm code is kept, bin days and the guest Wi-Fi

The rota on every phone. Clock-in at the door.

Plan the week's shifts on a laptop; everyone sees their own shifts on their phone. They tap Clock in when they arrive, and the hours add themselves up by person and week, ready for payroll.

  • Break, back and out: one tap each
  • With no signal the tap is kept with its time and sent later
  • Timesheets by person and week, and a CSV file for payroll
  • A forgotten clock-out is fixed by a manager with a reason
The time clock on a phone: on shift since this afternoon, with buttons for a break and to clock out The week's timesheet on a phone: hours for each of three people, with a button for the CSV file

Friday service on one board

Give a job to a person and see what is waiting, what is moving and what is stuck. A photo of what the supplier had on the counter goes on the job itself, so the next shift sees it there.

A cafe team's Friday service as a board on a laptop: columns To do, Doing, Stuck and Done, each job with its priority, due date and the person who has it

The handover the next shift actually reads

Every job keeps its own short history: who moved it, what they said and the photos they added. For the end of a shift there is also a free shift handover note you can print or send, and a guide to handovers that don't drop tasks.

One job on a phone: status Stuck, priority High, assigned to Sam, with the updates about the fish order A job on a phone with two photos of a fish counter added to it, and who added each one

Put tomorrow's opening checklist on the list.

It takes about a minute: your email, a code, and you're typing. Then read the join code out to the crew.

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